Upload user photos to Office 365 in bulk and manage them from one place

• Download Pictures In Outlook 365
• Download Outlook 365 Email
• Download Message And Pictures Email
• Outlook 365 Download Pictures Not Available

What it is

CodeTwo User Photos for Office 365 is a free desktop app that lets you quickly upload multiple users' photos to your Microsoft 365 (Office 365) tenant and easily manage them from one place. Get download link. Trust Centre pictures download; Restarted etc etc. This seems to have occurred quite recently and is driving me crazy. I am using a couple of email addresses, including 365, external pop's as well as Gmail. All have the same issues.

CodeTwo User Photos for Office 365 is a free desktop app that lets you quickly upload multiple users' photos to your Microsoft 365 (Office 365) tenant and easily manage them from one place.

Please note! This is NOT a mobile app so please do not install it on your mobile device. Download the program and install it on your PC.

The application takes care of photo sizing, automatically matches multiple photos to corresponding user accounts, and uploads them directly to users’ mailboxes on Exchange Online. From there, the photos are automatically propagated to SharePoint Online and on-premises, Outlook on the web (and its services such as Calendar, People and Groups), Outlook, Microsoft Teams, Skype for Business, OneDrive, Delve, Planner, Microsoft 365 Groups, Newsfeed, Microsoft 365 Video, etc.

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Key benefits

• Central management of users’ photos in Microsoft 365
• Intuitive GUI (no need for PowerShell scripting, photo preparation, etc.)
• Auto-match and upload photos to user accounts in bulk

• In-app photo size adjustment
• Easy import/export features
• Support for both pure Microsoft 365 and hybrid environments (Learn more…)
• It’s free!

How it works

CodeTwo User Photos for Office 365 feeds photos directly to root directories of users’ Exchange Online mailboxes. Next, the photos are synchronized across Microsoft 365 workloads that connect to the mailboxes, and to users’ accounts in Azure Active Directory.

There is no need to use scripts and the Set-UserPhoto cmdlet, as the entire photo management process is automatic.

Where the uploaded photos are displayed

Photos uploaded to Exchange Online mailboxes using CodeTwo User Photos for Office 365 are automatically synced to and displayed in a range of online and desktop applications connected to Microsoft 365.

Users will be able to see them in Microsoft Outlook, Microsoft Teams, SharePoint, Microsoft 365 services and apps, as well as in email signatures.

A Microsoft 365 user photo displayed in an Outlook 2016 contact

Microsoft 365 users' photos in the Outlook on the Web People app.

Photos uploaded using CodeTwo User Photos for Office 365 are also displayed in Microsoft 365 Groups.

Users belonging to one Microsoft 365 organization can see each other's photos in Outlook messages.

Microsoft 365 users' photos show up in all Microsoft Teams tabs.

Each user's photo is synchronised to Delve, where Microsoft 365 profiles are stored

Screenshots

A quick look at the interface of CodeTwo User Photos for Office 365.

CodeTwo User Photos for Office 365 lets you define patterns based on which photo files will be matched with user accounts.

The application lets you preview the result of a mass photo import and, if necessary, make quick adjustments.

If any of the photos were not standardized as per Exchange Online requirements, you can set CodeTwo User Photos for Office 365 to appropriate adjustments.

After importing user photos into Microsoft 365, you can easily search them using the application's filter feature.

Microsoft 365 user photos in email signatures

Chinese character writing software. Once you have uploaded the photographs of your users to Microsoft 365, you gain the ability to insert them into emails sent by people in your organization.

This is possible using CodeTwo Email Signatures for Office 365.

The software lets you design email signature templates that contain placeholders for senders’ Microsoft 365 data and photos.

When an email meets the conditions you have defined in CodeTwo Email Signatures for Office 365, the application updates the placeholders with the sender’s Microsoft 365 information and photo, and adds the signature to the message.

How to use CodeTwo User Photos for Office 365

The application is extremely straightforward. To upload users’ photos, you just have to:

1. Run CodeTwo User Photos for Office 365 on a machine connected to the Internet.
2. Click the Import button and point the application to a folder containing user photos.
3. Define the filename pattern according to which your photos will be matched to users.
4. Configure image size settings.
5. Click Finish.

Technical details

Amy is an Office 365 user who stores her images directly from her smartphone to Office 365 OneDrive. She recently heard about Cloud Ransomware that she was not aware of earlier. After hearing that Cloud data can also become the victim of a cyber attack, she became concerned. As a result, she feels the necessity to save pictures from Office 365. She mentioned her situation in an Office 365 forum and asked for a solution.

Gabriel is an Office 365 user who manages marketing section a medium sized business organization. He was asked to make a compilation of all the images shared in Office 365. Now it is not feasible to go through each and every email he sent and save those pictures on his system. He is looking for an easy method to export pictures from Office 365.

The two scenarios mentioned here are quite common these days. Office 365 has become a trusted cloud platform all over the world. OneDrive, an application that allows storing all files of Office 365, is often used to save image files. Now, if any Office 365 user, just like the people cited in the scenarios, requires to save pictures from Office 365, what would they do? This crucial question is the topic of discussion of this write-up. Read on to know the solution to this issue.

Why Office 365 Image Backup is So Badly Needed?

By the term Office 365 backup, we understand saving Office 365 data in some other location, preferably in a local storage. When we say to download pictures from Office 365, it means the same as to have image backup or to export those images. Image backup is important since storing your images at one place is not safe anymore. Though Cloud is thought to be a secure option to store data, Cloud data can be compromised too. Having local backup means having another option for data access in case some accidents happen. Along with this, if someone wants to share their images with others or sync with some other platform, they have to export the images from Office 365 OneDrive storage.

Is There Any Manual Technique Available to Export Pictures from Office 365?

The question is obvious since everyone loves to implement manual techniques. But the readers will be disappointed if they want only to save pictures from Office 365 storage using the manual technique. The only manual approach that exists for taking backup of O365 export is eDiscovery PST Export Tool , however, that method cannot be applicable in this case. eDiscovery only downloads emails and here, we are talking about saving photos from Office 365 in the local system. So, it is obvious that the method is not capable of saving only the images stored in Office 365.

So, the Only Option You Have Is Office 365 Backup Tool

Though there is no manual method, users do have a solution like the third-party tool. For many years, professionals have been using this tool. This application can save images from Office 365 out of all the files you have stored. It also provides an option for extension based and date based image backup. Apart from this, the software is capable of complete backup of Office 365 mailbox and OneDrive.

How to Save Pictures from Office 365

This section is dedicated to the working process of the tool. It will work as the user manual for the readers who wish to use this tool.

• Install and launch the software.
• Click on the Account button from the Home screen.

• Enter Username and Password for the Office 365 account and click on Authenticate button.

• Users will be redirected to another window, where they have to re-enter the credentials for verification purpose.

• Users will be back to the software window. Check the Documents box as you will only backup images from Office 365.

• Apply Date filter for Documents in case you wish to perform partial data backup. For that, enter dates in To and From fields to create a date range.

• Select the radio button of Include Extension. Now check Document Extension box and enter the image file types like JPG, PNG, etc., in it. Click on Next button.

• On the next page, select Backup Now, if you wish to save images right now.

Note: If users want, they can schedule backup by this software on a regular interval (daily, weekly, monthly). They can only schedule a one-time backup at a later date.

Download Pictures In Outlook 365

• In the Backup Path, choose the local directory where you want the photos to be downloaded.

• Click on Finish button. If a message appears saying” This user is replaced, the user. Backup for this user will start from replacement date”, click OK.

• Within some time, the tool will start processing the images. In case you want to postpone the backup, click on the Update button and reschedule. (This has to be done before the backup begins.)
• Now, the application will start saving the images. It will also show the live progress report with various attributes.
• Soon, the backup process will be completed. Users can click on the Explorer tab of the tool to check which files have been exported.
• The software saves Office 365 documents in their original format, so all the images will be locally saved as the source format.

Download Outlook 365 Email

Final Words

Download Message And Pictures Email

Since Office 365 is a famous cloud platform for data storage, it is often used for saving image files/ pictures of the users. Images that are exchanged through emails are also saved in OneDrive. If you are the one who stored your photos in Office and now, want to save pictures from Office 365 locally. The utility is available at an affordable price and facilitates to download pictures from Office 365 without any data loss.

Outlook 365 Download Pictures Not Available

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